Managing Worklists

Introduction

Each account in Cimar has the option to add multiple workflows to help organise access to studies between different hospitals, clinics or individual radiologists.

This article demonstrates the basics of creating a new site to the account using the groups & locations functionality built into Cimar's user interface.

Permissions:

  • Locations: add, edit, delete
  • Locations: view
  • Groups: add, edit, delete
  • Groups: view
  • Roles: view
  • Organization: Edit Organization Information
  • Permission from the account administrator

Finding Locations/Groups Overview:

Open CIMAR and navigate to Administration -> Locations /Groups

Please note that in some accounts, 'locations' and 'groups' may have been renamed. Common alternatives include, but are not limited to, Sites, Radiologists, Clubs, Modalities, or Teams. If you cannot find 'locations' or 'groups' and are unsure of their new name, please consult your account administrator.

Please note that Locations/Groups have identical functionality but is split up to make organising large accounts easier.

Creating a Basic Work list:

1) Click the blue "New Group" button on the right-hand side:

Once the button is clicked, a dropdown will appear with lots of options for the new work list:

2) The only mandatory field is the "Name" at the top. Once a name is filled in it's possible to save the worklist and it will now appear alongside the others as well as on the studies page dropdown for users with access.

From here it's possible to manage the users and roles access separately. Please see related guides at the bottom of this page for information on how to do that.

Advanced Work list Settings:

As displayed in the image above there are multiple tick boxes and multiple other fields that can be filled in when creating a new work list. This section aims to explain the purpose of these options for more advanced setup.

Share code:

Used to share studies directly to this work list either from another work list or direct upload via the "Share URL" as seen above.

Share description:

Will display when user follows the "Share URL" as "Share medical images with <SHARE DESCRIPTION>"

If you would like to learn how to add a share code and generate a shareable link, please see related articles at the bottom of this page.

Studies shared with this group must go through the approval process:

All studies shared will need admin approval before being displayed (Depending on account settings)
Studies uploaded to this group must go through the approval process:
All studies uploaded will need admin approval before being displayed (Depending on account settings)
Studies can only be shared with users in this group, not the group:
Limits the study list to studies directly uploaded into the group. Studies can still be shared with each user in the group.
Enable upload notification for users added to this group:
Updates users notifications for the group when joining (See article on notifications for reference)
Enable share notification for users added to this group:
Updates users notifications for the group when joining (See article on notifications for reference)
Enable report attached notifications for users added to this group:
Updates users notifications for the group when joining (See article on notifications for reference)
Enable study status change notification for users added to this group:
Updates users notifications for the group when joining (See article on notifications for reference)
Pixel de-id tool is set by default when uploading study to this group:
Automatically anonymise images using Cimar's pixel de-id tool on all studies uploaded.
Show computer image with CD on upload page when image is uploading to this group:
Adds this image to the share link upload page for user help:

Force report upload on ImageShare page:
Makes it mandatory to upload report with study using share link.
Below these tick boxes there are a handful of fields to be filled in. The first two are "Price Calculation Method" and "Study Share Currency":

These are special settings so can be ignored when setting up the groups unless discussed with Cimar in advance. For more details on these, please email support@cimar.co.uk.
The last two boxes are "Default role" and "Advanced search customisation":

The "Default role" field can be used to automatically set a role for all users within this group. This is useful if limiting access to just viewing studies for the majority of users. All users' individual roles can always be manually adjusted.

For more information on this see the full article on managing roles.
The final field is "Advanced search customisation". This allows for personalisation of the advanced search function for all users within this group. If nothing is chosen then all fields will be searchable in the group.
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